Patient flow, handled.

Keep families together.
Keep the line moving.

Check-in, smart chair assignment, live tracking, checkout — so your team focuses on care, not clipboards.

Results from a live 80-chair event
What good flow looks like
6m 40s
average check-in to seated
−20 min
faster than last year, with an added step
8–9
patients per chair, evenly across all 80
Real numbers from a live deployment — not projections.
The old way

The clipboard doesn't scale.

Busy events break the tools most clinics rely on:

Paper waitlists that fall behind the moment it gets busy.

Families split up because no one tracked who came together.

Two volunteers sending patients to the same chair.

No clear view of who's waited longest or which chairs sit empty.

How it works

From front door to follow-up, in one flow.

1

Check in

Families check in at the desk or by scanning a QR code.

2

Smart assignment

The engine seats families together, balances the load, and never double-books.

3

Live tracking

Chairs update live for staff; patients watch the display for their number.

4

Checkout & insights

Wait times, chair balance, and throughput — tracked automatically.

Why it's different

Built for the way care events run.

Families stay together

Rules keep groups in the same area, so a parent stays with their kids.

Live public display

A waiting-room TV and a phone view show patients the moment they're called.

Fair, balanced load

Patients spread evenly, so no provider gets buried while others sit idle.

Role-based access

Reception, team leads, and supervisors each get just the controls they need.

Sequential seating

A provider's own patients cycle through one chair in order, ahead of the waitlist.

Made to fit your clinic

Your layout, vocabulary, colors, and logo — whether you run 25 chairs or 80.

Who it's for

Made for dental outreach. Built for any care event.

Purpose-built for dental events like Give Kids A Smile — and a natural fit wherever people move through stations.

Dental school outreach · GKASStudent clinicsCommunity health fairsVaccination & blood drivesHygiene & vision programsCharitable care events

Run your next event on ClinicFlo Pro.

Start with a free pilot event. See the difference before you commit.

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